Never miss a tender deadline. We handle collection, printing, briefing attendance, and bid box submissions.
Risk-managed logistics support for government and corporate tenders
Despite digital portals, many South African tenders still require physical attendance at compulsory briefings and hand-delivery of sealed bid documents to physical tender boxes. For businesses with limited staff, remote contractors, or companies located in other provinces, these physical requirements create barriers to entry.
Missing a compulsory briefing means automatic disqualification–regardless of how competitive your technical proposal is. Arriving one minute after the tender box closing time means your bid isn't opened.
Second Office eliminates these logistical barriers.
We handle the logistics. You handle the bid.
From document collection to bid box delivery–we manage the physical tender process so you can focus on winning.
When tender documents can't be purchased online, we handle the physical collection on your behalf.
What We Do:
Pricing: Cost varies
Pricing depends on tender pack cost and collection location. Contact us for a quote.
Our staff attends compulsory briefings on your behalf, eliminating travel costs.
What We Do:
From R350/hour
Includes meeting summary, and all documentation. Travel outside East London area billed separately.
Professional printing, binding, and collation of your tender documents.
What We Do:
Pricing: Quoted per job
Important: We check print quality ONLY, not content compliance.
Request Quote →Provide page count and number of copies needed for accurate quote.
Hand-delivery to municipal tender box with time-stamped photo proof. Eliminate submission risk.
What We Do:
Pricing: Quoted based on location & deadline
CRITICAL: Requires 72-hour notice
We must receive your final tender documents at least 72 hours before the submission deadline to guarantee on-time delivery.
Serving East London and surrounding areas. Regional submissions quoted separately.
Because every tender is different, we provide customized quotes based on your specific requirements. Here's why pricing varies:
Tender pack costs vary by department (R50-R500+). We can't predict this until we know which department issued the tender.
R350/hour base rate for East London. Travel to eBisho, Queenstown, or other regions will be quoted based on distance and time required.
Depends on page count and number of copies. A 50-page tender with 5 copies costs less than a 200-page tender with 10 copies.
Submission location matters. Delivering to Buffalo City Municipal Offices (10 minutes away) costs less than delivering to eBisho, 60km away.
We typically provide quotes within 2 hours of receiving your tender details.
Here's how to engage Second Office for your tender logistics needs:
Download our Tender Logistics Service Authorization Form, complete your tender details, and specify which services you need.
Download Authorization Form (PDF)Contact us with your tender details (deadline, location, services needed). We'll provide a detailed quote within 2 hours.
Phone: 043 704 6400
Email: info@secondoffice.co.za
Once you approve the quote, return the signed authorization form and we'll get to work. For delivery services, remember to provide documents at least 72 hours before deadline.
Second Office provides logistical support only. We do not audit, verify, or certify tender compliance. All technical and legal compliance remains the responsibility of the bidding entity.
We handle the movement, replication, and delivery of your documents. We do not review content, check for missing signatures, verify tax clearances, or assess compliance with tender requirements.
We review your tender requirements and identify which logistics services you need.
You book specific services (briefing proxy, printing, delivery) based on tender deadlines.
We execute the logistics–attending briefings, printing documents, or delivering to tender boxes.
You receive time-stamped photo proof, meeting summaries, and confirmation of all completed tasks.
Impact: Automatic disqualification regardless of bid quality
Solution: Our guaranteed on-time delivery
Impact: Travel costs for out-of-province contractors
Solution: We're local–you're not locked out
Impact: Small teams can't spare staff for briefings
Solution: We attend on your behalf
Bidding on government infrastructure projects requiring physical briefing attendance
Out-of-province businesses competing for local tenders without local presence
Limited staff unable to travel to multiple briefings or submission points
Professional service firms needing logistics support for proposal submissions
To protect both you and us, we're very clear about what falls outside our logistics services.
| We DO (Logistics) ✓ | We DON'T DO (Compliance) ❌ |
|---|---|
|
Attend compulsory briefings
|
Review tender requirements for compliance
|
|
Collect and deliver documents
|
Audit your bid for completeness
|
|
Print and bind submissions
|
Check for missing tax clearances or signatures
|
|
Sign attendance registers
|
Ask technical questions at briefings (unless scripted)
|
|
Provide photo proof of delivery
|
Certify your tender meets all requirements
|
|
Record briefing Q&A sessions
|
Provide legal or technical advice
|
If you need full tender readiness consulting (compliance checking, bid writing, etc.), we can refer you to qualified tender consultants. Our focus is purely logistics.
Quote-based pricing for most services. Clear rates for briefing proxy.
From R350/hour
Base rate in East London (includes meeting summary)
Custom Quotes
Based on specific requirements
Services requiring quotes:
No. We provide logistics services only. We do not audit, verify, or certify that your tender meets compliance requirements. All technical and legal compliance is your responsibility.
Our proxies will read questions verbatim from a script you provide. They cannot answer follow-up questions or provide technical opinions. This protects you from misrepresentation.
We arrive with sufficient time buffer before closing. If we encounter an unexpected closure, we immediately notify you and document the situation with photos. However, this is extremely rare.
Yes. We provide a standard template that authorizes our staff to sign attendance registers on your company's behalf.
We primarily serve East London and surrounding areas. For other regions, we can arrange service but rates may vary based on travel requirements.
You receive geo-tagged, time-stamped photos of the submission (package going into bid box, entry in register, and clock/timestamp). This provides irrefutable proof of on-time delivery.
No. Our services are specifically for physical tender requirements (briefings, document collection, hard-copy submissions). For e-portal assistance, consult an IT specialist.
Yes. All client documents are stored in locked cabinets with restricted access. We treat all tender information as confidential.
Don't let physical requirements disqualify a winning bid. Let us handle the logistics.
Request a Quote →Serving East London and nationwide. Contact us for regional service availability.